Yearly calendar of the Board
The following is in no way intended to be comprehensive, let alone final; rather, it is meant to serve as the basis of which an accurate yearly calendar can be developed.
October - Orientation of Directors Elect (including retreat of Board and Directors Elect)
- Directors Elect sit in on Meeting of the Board
- Directors Elect elect Executive Officers and Committee Co-ordinators; other officers appointed to committees
- Filing with Corporate Registry, including: approved audited financial statements; removal of Directors no longer active and addition of new active Directors to Corporate Registry’s records.
- Up-dating list of Directors and Executive Officers covered by Directors and Officers liability insurance
- Finance, Policy Review, Human Resources, Nominating, and Fundraising Committees meet with Directors Elect who will be co-ordinating/serving on those Committees to ensure a smooth transition
- First major fund-raiser of the year (3d week of October – pre-Hallowe’en)
November - Possible last Meeting of the out-going Board; new Board commences term on or about 15 November
- Finalization and submission of any grants applications with a December or January deadline
- Begin developing the next set of grant applications
- Begin tentative work on the next budget (referred to Finance Committee)
December - Finance Committee begins work on budget for upcoming fiscal year
- Fund-raising activity (second week of December)
January - Finalization and submission of any grants applications with a February or March deadline
- Begin developing the next set of grants applications
- Look at possible Canada Summer Jobs position for the summer
- Begin planning Volunteer Appreciation Banquet (for around anniversary (8 April))
February - CKXU Loves You in 2d week of February (i.e., prior to St Valentine’s Day)
March - Finalization and submission of any grants applications with an April or May deadline
- Begin developing the next set of grants applications
- Finalize budget for upcoming fiscal year
- FUNdrive Phone & Event Volunteer support
April - Anniversary/Volunteer Appreciation Banquet
- Fiscal Year ends; begin preparing for audit
May - Beginning of new fiscal year
- Finalization and submission of any grants applications with a June or July deadline
- Begin developing the next set of grants applications
- Begin work on audit
- Fund-raising activity (Highway Cleanup, first or second weekend in May)
June - Begin review of recruitment documents for possible new Directors
- Begin review of By-laws, policies, and strategic plan
July - Finalization and submission of any grants applications with an August or September deadline
- Begin developing the next set of grant applications
- Begin preparations for the Annual General Meeting
- Conclude review of By-laws, policies, and strategic plan
August - Continue preparations for the Annual General Meeting
- Strategic planning session to reassess strategic plan
- Assess report on review of By-laws and policies (what needs to be changed? any Special Resolutions?)
- Promotion of Annual General Meeting to the Membership, community and campus
September - Finalization of preparations for the Annual General Meeting
- Finalization and submission of any grants applications with an October or November deadline
- Begin developing the next set of grants applications (these may be handed off to the in-coming Board)
- Annual General Meeting: election of Directors and President
- Fund-raising activity for the beginning of the school year (Love & Records)
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